Special Events

The special events program provides liability insurance when member-owned premises are used for special events or short-term activities.  Examples include weddings, art festivals, parades, block parties, yoga classes, and member-sponsored events such as job fairs, carnivals, and swap meets.

Event holders and contractors can apply directly on-line or call a toll free number to obtain quotes.  Premium payments are paid directly to the program administrator, relieving the Member from the administrative process.

Members have the option of participating in either Merriwether & Williams Prompt Cover or Alliant Insurance Services program for this coverage.

Alliant Insurance Services

Types of Activities to Which This Coverage Applies

Tenant/User Event – an event that is held or sponsored by companies, organizations, or individuals that have been permitted to use your premises. Certificates are issued with the User of the facility as the Named Insured, and the Public Entity as the Additional Insured.

Instructor/Recreation Event – an event that is instructional to its participants. Instructors are not employees of the public entity, but provide instructional services for a fee. (Note: Participant coverage requires signed waivers.)

Nominee Event – an event that is held or sponsored by you, the Public Entity, or by an department or division, thereof. Coverage can be expanded to cover co-sponsors if desired. This is not a self-rated program. All events must be approved and rated by the insurance company. Certificates are issued by Alliant Insurance Services, Inc. with the Public Entity as the Named insured and the Property Owner (if other than the Public Entity) as the Additional Insured.

How It Works

Members administer the program as it relates to “Tenet/User Events” and “Instructor/Recreation Event”, accept funds, issue certificates of insurance, and file quarterly reports with Alliant Insurance Services.  There is no deductible, and the member is added as an additional insured, if entered on the certificate.  Various liability limits are available.

See Special Events Manual for details.

Reporting Claims

All injuries or incidents which occurred during the use of the facilities must be reported promptly, and include the following:

  • Name of event holder
  • Name of public entity
  • Date of occurrence
  • Copy of certificate

Claims Correspondence
All claim information and general claim correspondence should be sent to:
Alliant Insurance Services
Claims Department
100 Pine Street, 11th Floor
San Francisco, CA  94111
tel:  (877) 725-7695
fax:  (415) 403-1466


Penny DeWitt, Assistant Account Manager

Alliant Insurance Services, Inc.
P.O. Box 6450
1301 Dove Street, Ste 200
Newport Beach, CA  92660
tel:  (949) 756-0271 or direct (949) 660-8142
fax: (619) 699-0902
e-mail:  pdewitt@alliantinsurance.com

Merriwether & Williams – PROMPT Cover

How It Works

To obtain coverage, the prospective event holder should contact the special events administrator, Merriwether & Williams, via its toll-free number, (800) 420-0555 or submit the online application form at http://www.2sparta.com/.

Merriwether & Williams is responsible for all underwriting decisions and works directly with the event holder.  Merriwether & Williams provides proof of coverage to the event holder and the PERMA member, and collects the premium directly from the event holder.


Nicole Klink, Client Services Representative
tel: (213) 258-3083
e-mail:  nicole@imwis.com

Francis Lopez, Account Assistant
tel: (415) 217-6571
e-mail: francis@imwis.com